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Make your new staff member feel welcome by engaging them from day one. Take a cue from the best email samples on how to write a great new employee introduction.

From on-boarding to training to work culture acclimation, you’ll want your new hire to feel comfortable and ready to contribute to the company’s goals. Sending an email to your colleagues and staff to welcome your new hire is an important introduction to being the process of adding a valued team member.

Best Employee Introduction Email Samples To Welcome Your New Hire From The Manager To The Team

7 Best Employee Introduction Email Samples To Welcome Your New Hire

  • Please welcome [First and last name] who will be the new [job title] ! We are excited for you to join the team.[First Name] will be responsible for [job duties]. [First name] joins us from previously working at [employment background] and graduated from [academic background] We know you’re going to be a valuable asset to our company and can’t wait to see what you accomplish at [company name].
  • I am very pleased to announce that our team is growing. [Start date, e.g. Next week or Next Monday], [Name] will be joining us as our new [job title.] [Add information about what they’ll be doing / what they’ll be responsible]. [He/She] has previously worked at [Add information about employment background] / [He/She] has recently graduated from [Add information about academic background.]. Please join me in welcoming our new team member and make sure to stop by to introduce yourselves!
  • In behalf of [company], we would like to welcome [name] as the new [job title]. All of us here are excited to get to know you and work with you on upcoming projects. [Name] joins us from having graduated from [academic background] and working at [employment background]. Welcome [name] to our team.”
  • [name] will be joining [company] on [start date] to fill our position in the [division] department. [name]’s experience comes from working at [employment background] and graduated from [academic background]. [insert fun personal fact about new hire]. Thanks for joining me in welcoming [name] to the team.

7 Best Employee Introduction Email Samples To Welcome Your New Hire


  • I’d like to introduce [name] who is starting at [company] as a [job title] on [start date]. [name] will work in the [division] department where he will report to [manager]. His/her job responsibilities will include [job duties]. [name]’s degree is from [academic background] and he/she was previous employed at [employment background]. Please feel free to stop by and meet [name] when you can.
  • [company] is truly excited that [name] decided to join our team. We believe that you can be one of the best assets here. [name] will be the new [job title]. [name]’s degree is in [academic background] and previous worked at [employment background]. [insert fun personal fact about new hire]. Welcome (name).
  • [name], our newest [job title], will start his/her new job on [start date]. We are excited to have [name] aboard here at [company]. [name’s] experience is in [employment background] and his/her degree is from [academic background].[insert fun personal fact about new hire]. Welcome aboard [name]

How To Welcome A New Employee

Welcoming a new employee to the team is an important part of making them feel valued and setting them up for success. Here are some steps you can take to welcome a new employee:

  • Send a welcome email
    •  Send a warm and friendly email to the new employee to let them know that you are excited to have them join the team. Introduce yourself and provide your contact information so they know who to reach out to if they have any questions.
  • Prepare their workspace
    • Make sure that the new employee has a clean and comfortable workspace ready for them when they arrive. This includes setting up their computer, phone, and any other necessary equipment.
  • Introduce them to the team
    • Introduce the new employee to the rest of the team and make sure they feel welcome. Consider organizing a team lunch or happy hour to help break the ice and encourage socializing.
  • Provide a tour
    • Give the new employee a tour of the office so they know where everything is located, including restrooms, break areas, and emergency exits.
  • Review company policies
    • Go over the company policies and procedures with the new employee so they understand what is expected of them. This includes things like time off, dress code, and workplace safety.
  • Assign a mentor
    • Consider assigning a mentor or buddy to the new employee. This can help them feel supported and provide them with a go-to person for questions or concerns.
  • Check in regularly
    • Follow up with the new employee regularly during their first few weeks to make sure they are settling in well and have everything they need to succeed.

Remember, a warm and friendly welcome can help set the tone for a positive and productive working relationship with your new employee.



7 Best Employee Introduction Email Samples To Welcome Your New Hire #emailmarketing #business #managerlife #businessowner #businesslife