18 Best Out-Of-Office Auto Messages To Use For Your Next Leave

Looking for good and simple out-of-office messages? Send professional out-of-office messages and automatic email replies to clients, coworkers, customers, and colleagues.

Creating an out-of-office autoresponder email message is important when you are taking a vacation or going to be out of the office for a few days. It serves a practical function and if you do it right, it could lead to growing your business.

Out-of-office auto replies are typically generic. However, you can use them as a tool to show generate leads, gain interest, and still remain professional.

Best Out Of Office Auto Messages To Use For Your Next Leave

What to include in your out-of-office autoresponder message

How long you will be unavailable (dates, etc.,)
Who to contact in your absence, along with their contact information
Your return date
*Optional. You can give the reason you will be out of the office but that is on a case by case basis. For example, if you were to go on an extended leave such as maternity leave, then you’ll want to state that you are on maternity leave. Other reasons can be if you are in the process of moving offices, if you are on disability leave, if you are away at a training conference, etc. Aside from that, you don’t have to give up too many personal or specific details.

Basic Professional Out-of-Office Autoresponder Messages

Keep in simple and professional with the short and to-the-point out-of-office messages.

Hi,
Thank you for your email. I will be out of the office from [MM/DD] to [MM/DD] and will have limited access to email / will not have access to email. For anything urgent, please contact [name] at [email] or [phone].
Hi,
I’m out of the office until [MM/DD] with limited/no access to email. If you require immediate assistance, please contact [name] at [email] or [phone].
Hi,
I am currently out of the office from [MM/DD] to [MM/DD]. I will do my best to respond promptly to your email when I return. Please contact [name] at [email] or [phone] for any urgent matters.
Hi,
I will be away from my desk [MM/DD] until [MM/DD]. For urgent matters, you can contact [name] at [email] or [phone]
Hi,
I will be out of the office starting [MM/DD] through [MM/DD]. If you need immediate assistance during my absence, please contact [name] at [email] or [phone]. I will respond to your emails as soon as possible upon my return on [MM/DD].

Funny Out-of-Office Autoresponder Messages

Add some humor in your message to remind others of your fun personality.

Hi,
I’ll be out of the office until [MM/DD]. I will probably see your message because I don’t know how to relax. I will likely respond if I feel that I need to help in any way.
If you don’t feel like adding to my workload, please contact [name] at [email] or [phone] in the meantime.
Hi,
I am currently out of the office. I know I’m supposed to say that I’ll have limited access to email and won’t be able to respond until I return, but that’s not true. My phone will be with me and I can respond if I need to. However, I promised my family I would try to relax.
Therefore, if your email truly is urgent and you need a response while I’m on vacation, please forwarded it to my personal email [email] and I’ll try to respond to it promptly. If you think someone else at [company] might be able to help you, please contact [name] at [email] or [phone], and they’ll try to point you in the right direction.
Otherwise, I’ll respond when I return.
Hi,
Thank you for your email. I’m currently out of the office on leave until [MM/DD] For urgent matters, [name/email] will help you. She doesn’t have a cape, but she is basically Superwoman.
Hi,
I’ll be back on {MM/DD]. please contact [name] at [email] or [phone] if you really, really, really think it’s urgent. Otherwise, I’ll respond when I get back.
Hi,
Thank you for your email! I am on vacation until [MM/DD]. Vacations are not for checking email, so I won’t be doing that. During my absence, please contact [name] at [email] or [phone] because she’s checking email. Not me. Really, I’m not checking email.

Out-of-Office Autoresponder Messages for Marketing

Use your out-of-office message as a way to bring in new business with the examples below.

Hi,
Thanks for your email. You can expect a response when I return on [MM/DD]. Please contact [name] at [email] or [phone] for anything urgent. While you’re waiting, here’s something I made for you: [blogpost, ebook, brochure, checklist, etc.]
I hope [name of thing] makes your day a little easier.
Hi,
I’m out of the office until [MM/DD] with limited access to email. But don’t worry! I’ve left you with some helpful article to read and share in the meantime. I look forward to connecting with you when I return.
[list of articles]
Hi,
You just missed me. I am out of the office until [MM/DD]. If your question can wait, great. I’ll reply when I get back. If not, contact [name] at [email] or [phone] and they’ll take good care of you. Meanwhile, feel free to peruse our FAQ section of [website] to see if your question can’t be answered there.
Hi,
I am currently out of the office until [MM/DD]. I will reply to emails as soon as I can upon my return. If this is urgent, please contact [name] at [email] or [phone]. In the meantime, check out this new [product/sale/service/etc]. I can answer any questions about it for you when I get back.

Hi,
This is an automated reply because I am currently out of the office until [MM/DD]. Did you email me to know more about [product/sale/service/etc]. If you did, take a look at this [ebook/brochure/infographic/etc]. I’ll be sure to answer any questions you may have about it upon my return.
Hi
Thanks for your email. I’ll be away from the office until [MM/DD] and will respond as soon as I can. For all support requests/needs, please reach out to [email] and one of my colleagues will be happy to assist you.
If you’re interested in signing up for [product/service], feel free to reach out to [email]. You can learn more about [company] here.
Hi,
Thanks for your email. I am out of the office right now and will not return until [MM/DD]. Fortunately for you, our resources never take time off and we’ve got this awesome [ebook/brochure/infographic/etc] that I think you would enjoy. I’ll reply to you as soon as I get back into the office.
Hi,
I’m out of the office with no access to email until [MM/DD]. If your request is urgent, you can contact [email] for assistance. Otherwise, I’ll get back to you as quickly as possible when I return. While you wait, subscribe to our fantastic newsletter[link]. Get actionable tips once per week geared toward helping you grow your business.

Good Out-of-Office Message Examples

Here are some examples of out-of-office messages you can use:

Simple message:
“Thank you for your email. I’m currently out of the office and will be unable to respond until [date]. For urgent matters, please contact [name and contact information of a colleague or supervisor]. Thank you for your understanding.”

Informative message:
“Thank you for your email. I’m currently out of the office and will not be available until [date]. During my absence, I will not have access to email or phone. If you need assistance, please contact [name and contact information of a colleague or supervisor]. I will respond to your email as soon as possible upon my return. Thank you for your patience and understanding.”

Vacation message:
“Thank you for your email. I’m currently on vacation and will not be available until [date]. I will not have access to email or phone during this time. If you need assistance, please contact [name and contact information of a colleague or supervisor]. I will respond to your email as soon as possible upon my return. Thank you for your understanding.”

Conference/Training message:
“Thank you for your email. I’m currently attending a conference/training and will not be available until [date]. I will have limited access to email and may not be able to respond promptly. If you need assistance, please contact [name and contact information of a colleague or supervisor]. I will respond to your email as soon as possible upon my return. Thank you for your understanding.”

Remember to keep your message professional and informative, and to include the date of your return and contact information for someone who can assist in your absence.

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